5 Ways To Make Employee Scheduling Easier For Your Business

Scheduling employees while managing labor costs is a fine balance. You have to juggle the needs of the company with the availability of your employees, all the while making sure you don’t under or over staff. Scheduling doesn’t have to be a burden, however. With careful preparation and the right system, you can set your schedule for the week with minimal employee drama.

Few tips that will help you create schedules easier for your Business.

1. Improve Employee Productivity – Labor Is Likely Your Biggest Expense

Labor is the single largest expense for most companies. Instead of viewing labor as a boon, however, viewing it as an asset to be utilized like tools and inventory can really help to change the perspective. Scheduling strategically is the best way to utilize labor effectively and maximize the return that you get on this large and recurring investment.

WorkforceTime™ is intended to help organizations improve employee productivity in an intelligent and effective way. Mark your attendance as you like! No more common punch in /out! Your attendance is marked automatically in different ways. Use versatile and simple methods to mark your attendance and view details.

2. Sloppy Scheduling Practices Waste Time

Scheduling is not easy: there is employee availability to consider, changing job demands, labor percentage allowances, overtime considerations, and legal requirements that can all come into play. Trying to create manual schedules week after week that factor in all of these things can be time consuming and ineffective. Using scheduling software can make it easy for managers to use a job template from week to week that automatically factors many customized rules in.

WorkforceTime™ brings you peace of mind by hold existing infrastructure and BYOD. No more long queues for your attendance marking. When you’re at your office your attendance is marked automatically(At Work, Absent, Late in, Early Out, Over time, etc). Employees are registered only once for the entire site/branches, even if they are in different time zones. Labour percentage allowances, overtime considerations can be easily calculated because WorkforceTime™ provides entire attendance employee in the organization, so it can be downloaded as pdf or .csv file.

3. Know your team

The first step to effective employee scheduling is to create a list of staff who are currently working for your business or department.

Keep contact information of the employees along with names and roles. Additional information can include whether they’re interns or full-time, as well as any overtime restrictions. WorkforceTime™ enables us to show our project team and their names. So WorkforceTime™ helps us to identify our team members.

4. News, Events, and Alerts

As a manager, need to be make sure your own job is acceptably covered before you leave, but you also need to agree on workflow and support your employees days off to avoid confusion.

Remind your staff to set up out-of-office email auto replies and to change their voicemail greetings as part of preparing for vacation. The message should include the date they return to work, who is covering for them in their absence, whether (and how often) they plan to check their messages and any emergency contact information. Doing so is not only important for co-workers but also for customers.

WorkforceTime™ Circulate company news and events or other useful information to a specific group or all employees. Keep everybody updated. Send custom alerts to employees about their documents status, expiry, task reminders, etc. Publish news and alerts to the whole organization at a single click and in a matter of seconds.

5. Have a Plan B

when an employee calls in emergency leave or quits without notice? Can your business assimilate the extra work this creates? Make sure you have enough employees on hand to fill in for those absences. Otherwise, unexpected employee absences make your business ill-equipped to handle your day’s workflow, leading to customer dissatisfaction and possible long-term reputation damage. Scheduling can be a time-consuming, thankless process.

Use of the latest tools, however, you’ll be able to make your employees work accordingly while also freeing up more of your own time.