8 Essential Features of Time Tracking Software With BenefitsPost Date: April 8, 2019
1. Versatile Timesheets
With centralized timesheets shared among employees and HR, it will be very easy to get the insights regarding billable hours. Unlike other systems, a time tracking software can list attendance details of an employee in depth with various parameters like, total hours worked, lazy hours, overtime hours, early exit, late entry etc. it can be exported to PDF or CSV format to prepare billable hours accordingly.
2. Project Management
In service based industries, the customers are most often billed according to the effort of the human resources they utilize. So in those industries and companies, it is very important to track the hours worked for an effective project management. With time tracking features, project managers will be able to set timely tasks and deadlines for the members of the team. This will streamline the project workflow and improve employee productivity.
3. Time Tracking
As the name suggests, this is the core of any time tracking software. This feature can be used to accurately monitor the worked hours in a precise manner. This allows project managers and other authorized members of the organization to monitor the project workflow and employee productivity and performance. The data from the previous projects can be analysed to set better delivery deadlines for the upcoming projects.
4. Online Invoicing
With the employee timesheet already available in the time tracing software, the process of online invoicing is a breeze task without worrying about any errors or mismatches. It automates the task of time tracking and bill generation which would otherwise consume a lot of human hours. The automated process also prevents a lot of disputes in discrepancy of employee hours and billed hours.
5. User Management
User management feature refers to the process of creation of teams, departments and working groups. These groups can be monitored and managed to get in depth summary and various reports. These reports can be shared with authorized key members of the organization with different levels of access control.
Notifications are a great saviour when it comes to time tracking software. For instance, an automated notification can be set to notify the user if they miss their clock in and clock out on time. This can be also utilized for sending regular notifications regarding the project delivery and task deadlines. This helps in keeping the employee on track and prevent them from procrastinating tasks which is a major challenge faced by the companies these days. This allows employees perform well and stick to their schedule for the timely delivery of the projects.
7. Analytics and Reporting
The accumulated data from the time tracking application will only be useful if it is presented in a visible and understandable manner. The data needs to be comprehensive and easy to understand. As far as the managers are concerned, the ability to convert the data to visual reports like charts and graphs is a must to analyze the overall performance of the organization. This helps in making effective decisions that will ensure the growth of the organization.
8. Ability to Integrate
A time tracking software must be deeply involved with every department of an organization. Hence, it should be able to be integrated with existing systems like other ERPs for the seamless workflow of the organization.Company leaders can access various insights regarding the overall organization workforce and get a grasp of the overall performance and productivity. From these reports, an organization will be able to unify employee performance, payments, accounting, projects altogether.
These are the most essential features one would expect from a reputed time tracking software.
Compare the pricing and features of different time tracking software and choose the best for your organization.